We understand that privacy of information is of great importance to our members and the people that visit our public site. This Website Privacy and Security Policy describes what information we collect about you on our website and how that information is used. Because we want our website to better serve visitors’ needs, we collect some basic information about visitors’ computers, including:
- IP address (the computer’s unique signature)
- Operating system (e.g. Windows Vista)
- Browser software (e.g. Microsoft Internet Explorer, Firefox)
- Internet Service Provider (e.g. AOL)
- Geographic location (e.g. Boston, Mass.)
We use this information to continuously enhance our sites and to better serve our visitors’ needs. For example, we use this information to know what browsers people most commonly use, what pages are most often visited, and what functionality is most used.
We will never use your information for any purpose other than to provide you the service you have requested of us or as permitted by law. Your information will never be sold to any third party, for any purpose.
We understand that medical information about you and your health is personal. The physicians and staff of Dr. Scott Elsbree’s office are committed to protecting medical information about you. This notice applies to the information and records we have about your health, health status, and the health care and service you receive at our office. Your health information may include information created and received by our office, may be in the form of written or electronic records or spoken words, and may include information about your health history, health status, symptoms, examinations, test results, diagnoses, treatments, procedures, prescriptions, related billing activity and similar types of health-related information.
We respect the privacy of your personal information and appreciate the importance of protecting this information by keeping it confidential and stored in a secure manner. Our staff is committed to maintaining the privacy and confidentiality of your protected health information, and wish to provide you with notice of our policies and procedures about privacy and confidentiality. This notice describes the steps we have taken in accordance with federal and state laws to protect the confidentiality of the protected health information to carry out treatment, payment or health care operations, and for other purposes that are permitted or required by law. It also describes your rights to access and control your protected health information. We are required to follow the terms of this notice.
Protected Health Information
“Protected Health Information”(PHI) is information that identifies you and relates to your identify and your past, present or future medical history. It includes your medical records and personal information such as your name, social security number, address, and phone number.
How we may Use and Disclose Your Protected Health Information For Treatment:
Information obtained by our nurses, physicians, or other members of your health care team will be recorded in your medical record and used to help decide what care may be right for you. We may also share this information to facilitate referrals or transmit critical information to other treating physicians or specialists, nursing facilities, laboratories, radiology, or related facilities that provide care or perform diagnostic tests ordered by your physician. We may also share this information with agencies that provide services to you, such as pharmacies.
We may disclose information to health plans to confirm health care coverage or to receive payment for services provided by your physician. This information might be shared with hospitals, insurance carriers or Medicare to determine eligibility for insurance coverage. Information provided to health plans may include your diagnosis, procedures performed, or recommended care.
For Health Care Operations:
This information may be used in connection with training of our health care providers and staff. We may use your medical records to assess quality and improve services. We may contact you to remind you about appointments, obtain payment, provide test results, or give you information about treatment alternatives or other health-related benefits and services. We may use and disclose information to conduct or arrange for services, including: 1) Medical quality review by your health plan; 2) Accounting, legal, risk management, and insurance services; 3) Audit functions, including fraud and abuse detection and compliance programs.
Notification of Family and Others:
Unless you object, we may release health information about you to a friend or family member who is involved in your medical care. We may also give information to someone who helps pay for your care. We may tell your family or friends your condition and that you are in a hospital. In addition, we may disclose information about you to assist in disaster relief efforts. You have the right to object to this use or disclosure of your information. If you object, we will not use or disclose it.
Your Individual Patient Rights
Access to Personal Information
The health information and billing records we create and store are the property of Dr. Scott Elsbree. The protected health information in it, however, generally belongs to you. You have a right to review and/or receive a copy of your protected health information either electronically or on paper. If you wish to do so view your records, you must notify Dr. Scott Elsbree’s office in writing. A mutually convenient time and place will be established, so that you may inspect your protected health information. To obtain a copy of your medical records, you must notify us in writing. You must also specify the format in which you would like to receive these records. In some circumstances, access or reproduction may be denied if it is in violation of public law. You will be informed if an administrative fee is charged for copying or providing electronic copies of this information.
Right to Amend Protected Health Information
State and federal law allows you the right to request an amendment be made to your protected health information. In some cases your request may be denied. If so, we will advise you of any denial and the reasons for such a denial. In some cases you may have the right to ask for a review of our denial.
Right to Receive an Accounting of Disclosures
You also have the right to request an accounting of all disclosures of your personal information made by Dr. Scott Elsbree that are not directly related to your treatment, payment for your treatment, or our health care operations as outlined above. You may request an accounting in writing. The Doctors Clinic will provide this information within a reasonable period of time.
Right to Receive This Notice
You have a right to request and receive a copy of this notice in written or electronic form. You may contact us for a copy, and one will be provided to you at no charge. You may also view this notice on our website at this address: www.drscottelsbree.com/privacy.
Right to Confidential Communications
You have the right to request that your protected health information be provided to you in a confidential manner. We ask that this request be in writing. You may request that your protected health information be sent in writing, by telephone, by electronic communication, or by fax, either to your home address or to a different address.
Breach of Unsecured Protected Health Information
You have a right to receive notifications of any breaches of your personal Protected Health Information. In the event of a breach, The Doctors Clinic will notify you.
Collection of Information
We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfill your specific request. This information is only used to fulfill your specific request, unless you give us permission to use it in another manner, for example to add you to one of our mailing lists.
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.
Distribution of Information
We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.
Commitment to Data Security
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.
Privacy Contact Information
Address: 2601 Cattlemen Road, Suite 304, Sarasota, FL 34232
We reserve the right to make changes to this policy. Any changes to this policy will be posted.
This Privacy Notice is effective on 03/1/16.